![]() Airfare and Rental Car reservation must be approved by the supervisor within 24 hours to avoid cancellation. Guidelines for an exception to this rule can be found in Chapter 14 of the Travel Guide located on the Internet at Īll airfare, rental car and lodging reservations should be made via the Concur Travel Reservation System /CalTravelStore and require on-line supervisor approval. No per diem reimbursement is allowed for locations within 50 miles of the employee’s headquarters/primary residence. ![]() Language such as "not more than" or "up to" a specified amount shall be interpreted as a rigid ceiling with departmental discretion below such ceiling.Įmployees with questions regarding travel expense claims or policies may contact the Travel Information Line at (916) 227-9061 Monday - Friday between the hours of 8:00am – 12:00pm and 1:00pm – 4:00pm. Language of CCR sections providing a specific time, distance or amount shall be rigidly interpreted. It is the intent of California Department of Human Resources (CalHR) that state agencies shall not have the discretion to provide reimbursement at a lower amount than contained in CCR sections unless such discretion is specifically authorized by rule. The signature of the officer approving travel and payment is certification that the approving party has authorized the travel and that expenses were incurred to conduct official state business and the items claimed are appropriate and in keeping with CCR rules, the applicable MOU, State Administrative Manual (SAM) and departmental polices. Once the necessity and method of travel, location and lodging has been determined, reimbursement shall be governed by the applicable California Code of Regulations Administrative Code, (CCR) Title 2 sections and the appropriate Bargaining Unit Memorandums of Understanding (MOU) referenced in this guide. Each state agency may determine the time and method of travel, location and lodging. The state agency is responsible for determining the necessity for travel and that such travel represents the best interest of the State. State agencies shall provide reimbursement for the actual and necessary out-of-pocket expenses incurred by state officers and employees because of travel on official state business. Prior to traveling, employees should review detailed travel policies in the Travel and Expense Guide located at. This guide is a summary of the basic information for traveling on official State business however, it is not a replacement for the Travel and Expense Guide. ![]() References: State Administrative Manual (SAM) Sections 0700 & 4100, California Department of Human Resources (CalHR) Regulations, Sections 599.615 through 638.1 and Bargaining Unit Contracts. Beginning May 7, 2025, every air traveler must present a REAL ID-compliant driver’s license, state-issued enhanced driver’s license, or a valid passport to fly within the United States.
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